Roles & Responsibilities: Registrar & Operations Director

The LSA is seeking a new Registrar and Operations Director — Deadline 28.05.21. Please find the full roles and responsibilities for this role here.

Role Name: Registrar

LSA Pillar: Programme

Role Purpose: Administrative databases and registry systems are robust and accurate.

Role Accountabilities:

• Overseeing all registry matters for the school and programme
• Overseeing all administrative aspects of the student journey from application to graduation
• Managing the relationship with UKVI for EU/international students

Role Name: Operations Director

LSA Pillar: Organisation

Role Purpose: The school’s operations are efficient, effective and smooth.

Role Accountabilities:

• Managing the Operations Team
• Chairing the Operational Management Group
• Reviewing and updating the Operations Manual
• Taking day-to-day responsibility for all property-related issues including leases and service-related issues

• Overseeing the operational running of the studio space

Role name: Governance facilitator

LSA Pillar: Organisation

Role Purpose: The school has excellent standards of governance, with transparent and regular information flows.

Role Accountabilities:

• Managing and organising the trustee board meetings and sub-committees
• Preparing board papers on operational matters
• Sitting on the Executive Committee, Forum and Senate
• Administrating and contributing to committees, formal meetings and annual reviews including the arranging and recording of these meetings

Role name: Executive Support

LSA Pillar: Organisation

Role Purpose: The senior team is fully administratively supported in their roles

Role Accountabilities:

• Under the direction of the CEO/Head of School, managing communications with external bodies: the Office for Students (OfS), the Higher Education Statistics Agency (HESA), the Quality Assurance Agency (QAA) and the Office for the Independent Adjudicator.
• Under the direction of the Academic Director, managing communications with professional bodies: the Royal Institute of British Architects (RIBA) and the Architects Registration Board (ARB)
• Under the direction of the Academic Director, managing operational relationships the academic partner, the University of Liverpool.

Role name: Compliance officer

LSA Pillar: Organisation

Role Purpose: The school evaluates all risks and implements appropriate mitigation strategies.

Role Accountabilities:

• Considering and evaluating potential risks to the school on an ongoing basis
• Managing the Risk Register
• Arranging appropriate insurance for the school
• Being the designated data officer and maintaining GDPR compliance
• Overseeing the relationship with UKVI for EU/international students

Role Name:  Health & Safety

LSA Pillar: Organisation

Role Purpose:  The School is a safe and healthy place to study, visit and work.

Role Accountabilities:

• Monitoring Health & Safety Law and best practices to keep up to date
• Advising and supporting for health & safety situations and needs
• Carrying out risk assessments when required
• Owning the Accident Book and related reporting

Role Name: Growth Guru

LSA Pillar:  Talent

Role Purpose:  LSA employees are supported in their professional growth and development

Role Accountabilities:

• Providing mentorship to direct reports
• Encouraging direct reports to identify training needs, and supporting in the undertaking of those needs
• Championing direct reports for developmental opportunities
• Holding regular one-to-ones with direct reports
• Carrying out regular appraisals in line with the School’s programme
• Dealing with any unsatisfactory performance

Role Name: Student Wellbeing Support

LSA Pillar: Talent

Role Purpose:  Students are supported, and aware of support mechanisms available to them

Role Accountabilities: Liaising with the Academic Director and academic provider on:

• Arranging pastoral services as needed with academic provider
• Arranging wellbeing coach for drop-in sessions
• Managing and administrating the ‘pastoral programme of events’