LSA Job Opening — Operations Coordinator

The London School of Architecture is seeking an enthusiastic operations coordinator to join our team in our new studio in London Fields.

OVERVIEW

The operations coordinator is a supporting role with responsibility for the day-to-day administration of programme and the maintenance of digital records and physical resources for the school.

KEY RESPONSIBILITIES — Studio management:

• manage all aspects of the studio’s day-to-day running, including printing, cleaning and so on, as set out in the operations manual (OM)
• ensure appropriate security measures are in place
• order all studio supplies
• liaise with all studio service providers

Diary coordination:

• make appropriate room bookings for all spatial requirements
• establish and update the Google calendar with all programmed activities
• perform as diary assistant to the director
• invite external guests to academic reviews IT management
• be the G Suite administrator
• manage the server on the G Drive, including maintaining the classroom folder
• set up new email accounts and groups, and monitor usage and security
• share calendars with all appropriate parties
• maintain all contacts databases
• upload student marks to E-Vision for London Met
• set up students and staff with printing accounts
• upload student submissions and feedback to relevant programme folders and student studio folders

Student registration:

• enrol students with London Met as set out in the OM
• establish a digital file for each student, containing all mandated documents (passport, transcripts, etc) as set out in the OM
• be responsible for the day-to-day management of digital records

Support:

• facilitate the recruitment process for new staff
• process student and staff expenses
• support the operations manager with telephone, email, face-to-face and postal enquiries as set out in the OM
• assist the operations manager and registrar with ad hoc tasks as required
• post graduate diploma certificates and transcripts of studies in collaboration with London Met following completion of studies
• help organise the summer season and other events

PERSON SPECIFICATION

It is essential that the applicant has:

• an excellent working knowledge of Microsoft programmes, including Word, Excel and databases
• excellent computer literacy skills
• substantial office experience
• excellent organisational skills
• excellent communications skills with people at all levels
• the ability to use initiative, multi-task and work as part of a team and independently
• a positive attitude, sociability and a sense of humour

It is desirable that the applicant has:

• experience of working in higher education
• knowledge of InDesign
• an interest or knowledge of the architectural profession

Please submit with a covering letter and CV to stephanie@the-lsa.org.